When hiring a file management service number database you will have two immediate advantages. The freeing up of physical space in your company and the possibility of digital storage. There are those who are anxious to see these important roles taken elsewhere. Therefore, it is important to make sure that the level of security offered is adequate. Specialized companies offer guarantees that your records will be in good hands. To begin with, paper documents can be stored in the boxes they were already in, avoiding the expense of new containers or loss in transportation. These businesses also receive a smart tag with a chip — this way, the responsible executive can track the volume, receiving information detailed information about its contents and movement. Digital documents are protected When the issue is the security of the digital version of documents, even more care must be taken.
Sony Pictures learned this lesson in , after a crisis caused by a security breach in its system. At the time, the company was invaded by hackers who published its executives' emails, causing an institutional crisis. Not to mention the release of originals, such as the film “Coração de Ferro”, which was accessed by thousands of people before its release. To avoid situations like this, companies specializing in document storage fortify the security around their files. It is important to highlight two aspects of this action: Scanning with digital certificate It is not enough to scan a paper, it must be transformed into an inviolable digital file. For this, there is a digital certificate. This system guarantees the exchange of information with integrity, confidentiality and security. Easy and secure access to files When finding the document you are looking for, you also need to pay attention to security. In addition to using strong passwords and changing them regularly, it is important to check whether the contracted company's system is of quality. Ease of dealing with high file flow.
